AuditsCompliance-in-a-Box: The Startup Guide to Audit-Ready DocsSVSid Varma · 12 min readWrite each procedure once, have it approved by the people who own it, and put the current version in front of the line, the lab or the team that runs it. Every change is approved, sent and acknowledged again.
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One procedure, start to finish. Each step links to the part of the product that does it.
Draft the procedure in AllyMatter, or upload the PDF you already use, and keep forms and records beside it.
Versions and ReviewsQuality, the supervisor and anyone else who owns it approve in order, up to four steps.
Approval WorkflowsTag people by site, line, shift or team. Each procedure reaches only them, new starters included.
Policy Distribution and AccessA change becomes a new version. The team keeps the current one until the new one is approved, then everyone is asked again.
Versions and ReviewsEach acknowledgment is recorded by person and version. Filter it, export it, or attach the training records.
Audit Trail and ExportOperators open the current version only, download a PDF for the line, and acknowledge it there.
Attach the forms, certificates and training records that go with each procedure.
Inside the company and outside it, people ask the same question: is this the approved procedure, and is it the one in use.
ISO 9001, clause 7.5.3
The current version available where it is used, protected, and changes controlled, with obsolete documents kept out of use.
ISO 13485, clause 4.2.4; 21 CFR 820
Documents reviewed and approved before issue, changes approved, the current version at the point of use, and obsolete versions kept out of use.
29 CFR 1910.147(c)(4)
Machine-specific procedures are documented and used, and the people who service the equipment are told whenever one changes.
Wherever you operate
Customers, sectors and countries add their own procedure requirements. Each gets its own procedure beside the core set.
Your region’s laws, the standards your customers ask for, and your own house rules. Write each one as a policy, approve it, and send it to the people it covers.
From the line and the lab to the support desk and month-end close.
Need help writing the policies? Find a consultant for your standard.
No. They read, acknowledge and download procedures as viewers, free of charge.
People see the current version only. Earlier versions stay in history for editors and admins.
Yes. Add supervisors, quality or anyone else as approvers, in up to four steps.
Yes. Attach forms, certificates and training records to the procedure they belong to.
It becomes a new version and goes through approval. Once approved, everyone it covers is asked to acknowledge it.
Yes. Upload a procedure as a PDF, or draft it in AllyMatter. On a yearly plan, we move your documents in for you.
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