AuditsCompliance-in-a-Box: The Startup Guide to Audit-Ready DocsSVSid Varma · 12 min readFor carriers, warehouses and 3PLs who answer to FMCSA, PHMSA, OSHA and CBP, and to the insurers and shippers who ask the same questions. Every policy approved, in the right hands, and on record by person and by version.
30-day trialUnlimited free viewersNo credit card required
Strong operations already have the policies, on the road and on the floor. The work is keeping the proof as current as the policy.
49 CFR 382.601
Drivers hired mid-month and every revised version both get a receipt, so the record keeps pace with the fleet.
49 CFR 172.800 to 172.802
The yearly review stays on schedule, and each update reaches every person responsible for carrying it out, as well as the safety office.
U.S. Customs and Border Protection
Validators compare the written procedures with what happens at the dock. Procedures reviewed on a schedule stay in step with practice.
29 CFR 1910.147
Conveyors, dock levelers and shop equipment each have documented energy control procedures. Technicians are told every time one changes, and confirm it.
29 CFR 1910.178(l)
Each operator’s certification names who trained and evaluated them, and when. Keep it beside the safety rules they work under, ready to show together.
Cal/OSHA 8 CCR 3203, 3395, 3396
California expects a written injury and illness prevention program, plus heat illness plans for outdoor yards and indoor warehouses, in English and the language most of your crew reads.
Built for teams who show policy control to regulators, insurers and customers, across every site and shift.
Tags by role and site mean drivers get driver policies, the shop gets lockout procedures and the warehouse gets its safety rules.
Seasonal pickers and new drivers alike: invite them with their tags and their policies are waiting.
Drivers, warehouse staff and other viewers are unlimited and free. You pay for the people who write.
A revised policy is approved, then everyone it covers is asked again, automatically.
Review dates remind the policy’s editor ahead of each yearly review.
Filter the record by date, person or policy and export a PDF or CSV.
Drivers, shop, warehouse and yard each see the policies that cover them, and new hires get theirs on day one.
Open any driver and show the version, the time and the statement they agreed to.
The headline rules are only part of it. An operation runs on many other policies, and they need the same control.
A written phone policy, acknowledged by every driver, shows how you keep to the FMCSA texting and hand-held phone rules.
Driving records and background reports come with FCRA notice and consent duties, and state fair chance rules.
Where OSHA calls for these plans, they must be written once a site passes ten employees, and kept where people work.
Batteries, fuel, cleaning chemicals and hazmat freight all bring a written hazard communication program.
Staff in California and New York bring state harassment rules with them, and California requires a written workplace violence plan for most sites, yards included.
One current version for drivers, dispatchers and office staff, confirmed when it changes.
Inspectors, validators, insurers and shippers ask the same thing in different words: the current policy and who has it. Have the answer ready.
Export the record as a PDF or CSV, or let them open the document directly.
Need help writing the policies? Find a consultant for your standard.
No. They read, acknowledge and sign as viewers, free of charge.
Both are available. Choose for each policy when you send it. e-sign is an add-on on the Scale plan.
The new version is approved, then sent to everyone it applies to, who are asked again.
Yes. Add them as a one-time viewer and they open that document with a one-time code.
Yes. Tag people by site and role, and each policy reaches only the people it covers.
Their completed acknowledgments stay on record.
free for 30 days