AuditsCompliance-in-a-Box: The Startup Guide to Audit-Ready DocsSVSid Varma · 12 min readFor EHS and safety teams who own the written programs, plans and procedures. Each one approved, sent to the sites and crews it covers, and on record by person and by version.
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acknowledged version 3.2
Each hazard brings its own written program, and each program reaches a different crew, site or shift.
The statement of intent and arrangements, signed by leadership and known to everyone.
Evacuation, alarms and roles, reviewed with each person when they start and when the plan changes.
Labels, safety data sheets and the chemical list, current at every site.
Machine-specific procedures for the people who service the equipment.
The rules contractors and visitors follow on your sites, acknowledged before they start.
Heat, cold, confined spaces and site-specific plans, each sent to the crews who need them.
Wherever you operate, inspectors, auditors and insurers ask the same question: is the written program current, and does every worker know it.
29 CFR 1910.38, 1910.147, 1910.1200
Emergency action, lockout/tagout and hazard communication each call for a written program, and inspectors ask for it first.
ISO 45001, clauses 5.2, 7.4
The policy is documented, communicated within the organization and available to interested parties, with communication planned and on record.
Health and Safety at Work etc. Act 1974, s. 2(3)
Employers with five or more employees write the policy down, and share it, and every change to it, with their employees.
Wherever people work
Countries, states and sites add their own rules, from heat plans to language requirements. Each gets its own plan beside the company program.
Your region’s laws, the standards your customers ask for, and your own house rules. Write each one as a policy, approve it, and send it to the people it covers.
Built for EHS managers who show program control to inspectors, auditors, clients and insurers, across every site and shift.
Maintenance gets lockout/tagout, the warehouse gets hazard communication, everyone gets the emergency plan.
Invite a new hire with their site and role tags, and their programs are waiting.
Workers and other viewers are unlimited and free. You pay for the people who write.
A revised program is approved, then everyone it covers is asked again, automatically.
Attach training records and inspection certifications to the program they belong to.
Filter the record by date, person or program and export a PDF or CSV.
Tag people by site, crew and role. Each program reaches only the people it covers, and new hires get theirs before their first shift.
Show the inspector who has acknowledged which version, with the time and the statement they agreed to.
Safety writes the program. Operations approves it, and every crew follows it.
Add the operations director as the first approval step. The program waits for them.
Add the maintenance lead or site manager as a second step, before it reaches the floor.
Each site’s plan sits under the company program, owned by the people who run the site.
Safety edits safety’s programs. HR, IT and Finance edit theirs, side by side in one place.
Invite contractors as external users to receive and acknowledge your site rules.
Bring in your safety consultant as an external user to draft and review.
Inspectors, auditors, clients and insurers ask the same thing in different words: the current program and proof each worker received it.
Export the record as a PDF or CSV, or let them open the document directly.
Need help writing the policies? Find a consultant for your standard.
No. They read, acknowledge and sign as viewers, free of charge.
Both are available. Choose for each policy when you send it. e-sign is an add-on on the Scale plan.
The new version is approved, then sent to everyone it applies to, who are asked again.
Yes. Add them as a one-time viewer and they open that document with a one-time code.
Only when a policy changes or expires. If nothing changed at review, the date moves and no one is asked again.
Yes. Each department edits its own policies, and tags decide who reads them.
Their completed acknowledgments stay on record.
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